• DISTRICT-WIDE SAFETY PLAN

    The Livingston Manor Central School District, district-wide comprehensive emergency response plan was developed under the guidelines found in the S.A.V.E. Legislation. The specific sections of this law are found in the New York State Education Law, Chapter 16, Title II; Article 55, titled: Regulation by Boards of Education of Conduct on School District Property; sections 2802; 2801-a; and 2814. In addition, our district-wide and our building-level emergency response plans follow the New York State Commissioner of Education’s Regulations for school safety plans, regulation 155.17.

    Team Identification

    The board of education appointed a district-wide safety team that included the required representatives. The district-wide safety team met several times to review and make changes in the district-wide plan for presentation to the board of education for their review and approval.

    Concept of Operations

    1. The district-wide safety plan will be directly linked to the individual building-level emergency response Plans. Protocols developed in the district-wide school safety plan will guide the development and implementation of the building-level emergency response plans.
    2. In the event of an emergency or violent incident, the initial response at an individual school will be by the building-level emergency response team for that school.
    3. Once the superintendent or designee is notified, the district-wide emergency response team may be mobilized to respond, depending on the size and type of emergency or incident in the individual school. If district resources other than those available in the affected building are to be used, the district-wide emergency response team will be activated. Local emergency officials will be notified, if appropriate and if not already done so by the building-level emergency response team.

    Plan Review and Public Comment

    1. The district-wide school safety plan shall be monitored and maintained by the district-wide safety team and will be reviewed annually on or before September 1st of each year.
    2. The basic district-wide school safety plan, which excludes protected and confidential information, will be made available at the central administrative office for public inspection and comment thirty days prior to adoption. The district-wide school safety plan may be adopted by the school board only after at least one public hearing which provides for the participation by school personnel, parents, students, and any other interested parties. The plan must be formally adopted by the board of education at a public meeting.
    3. The building-level emergency response plans shall be confidential and not be subject to disclosure under Article 6 of the public officers law or any other provision of law in accordance with New York State Education Law, Chapter 16; Article II, Section 2801-a.
    4. The district-wide school safety plan, which excludes protected and confidential information, shall be made available on the district website and upon request.
    5. Full copies of the district-wide school safety plan and any amendments will be submitted to the New York State Education Department within 30 days of adoption.
    6. Full copies of the district-wide school safety plan, with the individual building-level emergency response plans, will be given to all emergency services that will respond to a particular district building. In addition, a full copy of the district-wide school safety plan will be given to the New York State Police Zone Headquarters in Liberty and the Sullivan County Sheriff’s Department.
    7. Full copies of the combined district-wide school safety plan will be maintained at the central office for the district.

     

    Identification of Potentially Dangerous/Hazardous Sites

    1. Each school will identify and locate areas of potential emergencies in and around their building. The director of facilities will locate and map these sites. These sites are to include electrical, gas, heating, ventilation, water supply and sewage systems locations and shut-off valves. Representatives of Sullivan County BOCES and local fire department personnel have assisted and will continue to participate in these efforts.
    2. These sites of potential emergencies will be listed in each building-level emergency response plan supplied to police, fire, emergency management services, and district personnel.
    3. Potentially dangerous sites will be checked regularly and inspected by building safety personnel on a regular schedule, at least annually. They include but are not limited to:
      1. System Sites:
        • Electrical panels/shut-offs
        • Gas lines/shut-off
        • Gas appliances
        • Sewage system
        • Structural failure
        • Ventilation/air conditioning
        • Water supply/shut-off
      2. Environment Problem Sites:
        • Chemical storage
        • Cleaning supplies
        • Paper supply storage
        • Industrial arts room
        • Science rooms and labs
      3. Site Considerations:
        • Isolated areas near the school
        • Nearby streams, ponds, rivers (flooding)
        • Steep areas near school
        • Unprotected exterior gas/electric, air conditioning supplies or equipment
        • Dangerous and outdated playground equipment

    District Response to Emergency Situations

    1. The District procedure for cancellation:
      1. The superintendent makes the determination after consultation with the director of facilities, district administrators, and/or the county emergency management office.
      2. The superintendent or designee contacts local radio and television stations, using the code system in place.
      3. The superintendent or designee may initiate School Messenger system.
      4. The designated superintendent designee is authorized to follow this procedure if the superintendent is unavailable.
    2. The district procedure for early dismissal:
      1. Superintendent or designee decides on an early dismissal.
      2. Director of transportation is notified to supply buses.
      3. Central office and building administrators are informed.
      4. Staff and students are informed of closing.
      5. Parents are notified of early dismissal through media contacts (radio stations, television, and website.) A message will also be sent to all parents/guardians who have signed up for their school’s School Messenger.
      6. Parents of elementary and middle school students will provide the school with alternative locations to bring their children in the case of an early dismissal if they are generally not home.
    3. Procedures for evacuations: Procedures for evacuations will be developed by the building-level safety team in conjunction with the district’s director of transportation and are found in the building-level emergency response plans. The evacuation procedures are specific to each school. They include but are not limited to:
      1. Evacuation before, during, and after school
      2. Evacuation routes (internal and external)
      3. Sheltering sites (internal and external)
      4. Procedures for addressing medical needs
      5. Transportation and pedestrian evacuation plans
      6. Notification and communication procedures (superintendent and parents)
    4. Procedures for sheltering-on-site:
      1. Procedures for sheltering-on-site are found in the building-level emergency response plans. The procedures are specific to each school and situation. Shelter-on-site procedures and weather safety zones are designated in each building.
    5. Procedures for sheltering-off-site:
      1. Each building has identified off-site sheltering facilities to be used in the event of emergencies when transportation is not available. These are included in each of the building-level emergency response Plans.
    6. Emergencies include but are not limited to:
      • Biological/Chemical Contamination
      • Incident Floods
      • Bomb Threat
      • Intrusions
      • Kidnapping
      • Explosion
      • Fire
      • Civil Disturbance
      • Hazardous Materials
      • High Winds/Storms
      • Hostage Taking
      • School Bus Accidents
      • Suicide
      • Suspicious Packages
    7. Other emergencies may be caused by national or regional events, including acts of terrorism. District schools will consider and follow the recommendations of local, state and federal officials.

     

    Obtaining Information from Outside the School

    The State of New York has developed a web-based system designed to enhance the state’s ability to alert the public in emergency situations and respond after disasters. The system is known as NY-ALERT, which utilizes a single web-based portal (webpage) that integrates numerous gateways for the dissemination of emergency alerts to the public, including schools. NY-ALERT will provide National Weather Service bulletins about severe weather, advisories on road closures, recommended emergency protective actions for fast-breaking incidents and other emergency response information from federal, state and local authorities. This feature will utilize e-mail, facsimile transmissions, cell bursting, short messages service (SMS), web-posting, text message and dial-out voice messaging to rapidly transmit messages.

    Mandatory Reporting

    The superintendent shall notify the commissioner of education, as soon as possible whenever the emergency plan or building-level school safety plan is activated and results in the closing of a school building in the district, and shall provide such information as the commissioner may require. Such information need not be provided for routine weather emergency days. {*New York State Department of Education, Commissioner’s Regulations, 155.17 school safety plans, paragraph (h)}.

     

    District Resources, Which May Be Available for Use During an Emergency

    1. The list of school personnel who would be available in emergency situations will be developed by the building safety team, with a copy of all building lists maintained at the central administrative office. The list may include, but is not limited to, the names of all the staff members, with the school/office and home telephone numbers and the following:
      1. Medical
        • School nurse
        • Emergency medical technicians- trained
        • First aid trained staff
        • CPR/AED trained staff
      2. Security
        • Principals and assistant principals
        • Director of facilities and operations
        • Custodians
        • School resource officer
      3. Emergency
        • Principals and assistant principals
        • Members of fire companies
        • School nurses
        • School resource officers
        • Staff with EMT training
      4. Post-Critical Incident Response Personnel
        • Principals and assistant principals
        • Staff psychologists
        • Guidance counselors
        • Social workers
      5. Department of Building and Grounds
        • Director of facilities and operations
        • Custodians
      6. Department of Transportation
        • Director of Transportation, Rolling V.

     

    1. Emergency Equipment
      1. Each building-level emergency response plan will include a list with the location of emergency equipment available in each school:
        • Medical supplies
        • Medical equipment
      2. Emergency Communication Equipment
        1. Each building-level emergency response plan will include a list, including the location in the building, of all communication devices available:
          • Portable radios (walkie talkies)
          • FAX machines
          • Networked computers

    These resources will be found in the individual building-level emergency response plans and on file at the central administration office.

     

    Description of Procedures to Authorize

    1. Officials authorized to make decisions and their succession:
      • Superintendent
      • Superintendent’s designee
    2. In the event that no member listed above is available, succession will devolve to:
      • Business official
      • Director of building and grounds
    3. District personnel assigned to provide assistance:
      1. Medical and psychological services personnel as listed in the individual building-level emergency response plans

     

    Procedure for Annual Multi-hazard School Safety Training for Staff and Students

    1. Each building-level school safety team will conduct training each school year on their building-level emergency response plan. This training will be included in the various meetings, drills and training sessions conducted by the building principal.
    2. All required staff training provided by Sullivan County BOCES will be completed annually (i.e.: blood-borne pathogen; hazardous materials; right-to-know).
    3. Any required student safety training will be completed by or under the supervision of appropriate district staff.

     

    Procedure to Conduct Drills and Other Exercises to Test Components of the Emergency Response Plans

    1. The building principal shall be responsible for conducting the below emergency response procedures outlined under their building-level emergency response plan. The types of drills to be conducted include, but are not limited to:
      1. Actual Drills:
        • Fire
        • Emergency dismissal/evacuation
        • Stay-put
        • Shelter-in-place (weather related)
        • Bus emergency evacuation
        • Lockdown
        • Lockout
        • Medical/AED emergency
      2. Building-level Emergency Response Team Table-Top Drills:
        • Intruder in the building
        • Weapon in the building
        • Serious violent incident
        • Gas leak
        • Shelter-off-site
        • Power failure
        • Bomb threat
      3. Communication System Checks
    2. Appropriate staff training will be provided to ensure effectiveness.
    3. Schools will keep a record of all building drills, exercises and training.